Optimise Every Operation.
One connected platform for the people, vehicles, assets, maintenance, safety, projects and workflows that keep your operation moving.
Replace disconnected spreadsheets, paperwork and isolated systems with one operational platform built around the way your business actually works.
One system. Your entire operation.
Bring the operational parts of your business together without forcing every department into separate software.
Vehicles, plant and the workshop that keeps them running.
Fleet
Vehicles, assignments, availability, documents, costs and operational history.
Workshop & Maintenance
Job orders, job cards, repairs, servicing, defects, parts and downtime.
Assets & Equipment
Plant, equipment, trailers, tools and operational assets.
Know what's moving, what's available and what needs attention.
Every vehicle has one record — assignments, licences, services, defects, costs and history — so availability is a fact, not a phone call.
- Live availability by status
- Licence & service due dates
- Assigned drivers
- Full workshop history
From reported defect to completed repair — without losing the history in between.
Defects become job orders, job orders become job cards, and labour, parts and downtime are recorded against the machine for good.
- Job orders & job cards
- Parts and labour
- Downtime tracking
- Maintenance history
Turn incidents and observations into accountable actions.
Log incidents and near misses where they happen, investigate them, and follow every corrective action through to close-out.
- Incidents & near misses
- Corrective actions
- Responsible people & due dates
- Linked evidence
From request to completion. Everything connected.
Every step becomes part of the same operational history — no duplicate capture, missing paperwork or disconnected records.
- 01Vehicle defect reported
- 02Job Order created
- 03Workshop receives vehicle
- 04Job Card created
- 05Parts & labour recorded
- 06Repair completed
- 07Vehicle ready for collection
- 08Full history retained
Built for operations that don't happen behind a desk.
VexOpt connects the office, workshop, site and field through one configurable operational platform.
Mining Contractors
Fleet, equipment, safety, employees, workshop and compliance.
Construction
Projects, equipment, employees, procurement and site documentation.
Logistics
Fleet visibility, maintenance, drivers, documents and reporting.
Waste Management
Vehicles, skip bins, collections, customers and billing.
Plant Hire
Equipment availability, servicing, utilisation and billing.
Field Services
Employees, assets, jobs, customers and workflows.
VexOpt is configurable around your operation.
Your operation doesn't stop at the office.
Drivers, operators, mechanics and site teams capture information where the work actually happens — and management sees it immediately.
- Complete inspection
- Report defect
- Update assigned job
- Upload photographs
- Submit timesheet
- Submit overtime
- Acknowledge document
Built for the people doing the work.
Your entire workforce shouldn't require an expensive management licence just to complete an inspection or update a job.
Full Users
Management and operational administration users who actively manage records and workflows.
Field Users
Operational employees who primarily complete focused tasks — inspections, defects, assigned jobs, timesheets and acknowledgements.
Your documents shouldn't disappear into folders.
Store a document once and link it to the records it belongs to — with expiry dates, reminders and permission-controlled access.
- Permission-controlled
- Expiry tracking
- Reminders
- Version history
- Search
- Audit activity
Operational intelligence, on the roadmap.
These capabilities are in development and are not yet available. They'll build on the connected records your team already keeps in VexOpt.
Smart Capture
Upload or photograph operational documents and extract structured information.
Smart Match
Match documents to employees, vehicles, assets and projects.
Smart Alerts
Identify expiry dates, missing information and operational risks.
Smart Summaries
Summarise workshop, safety and operational activity.
Ask VexOpt
Ask natural-language questions about information you're permitted to see.
From work completed to money collected.
Operational activity flows into quotations and invoices without capturing it twice — with your branding, banking details and terms. VexOpt manages operational and commercial workflow; it works alongside your accounting system rather than replacing it.
Documents you can issue
- Branded quotations
- Pro forma invoices
- Tax invoices
- Credit & debit notes
- Customer statements
- Payment records & receipts
Configured around your operation. Protected by design.
Set up the fields, statuses, roles and workflows your business uses — and control exactly who can see and do what.
What you can configure
Separate, protected company data. Each organisation works in its own isolated workspace. Access rules are enforced by the platform itself, and important changes are recorded in an audit log.
| Role | View | Create | Edit | Approve | Delete | Export | Manage |
|---|---|---|---|---|---|---|---|
| Fleet manager | |||||||
| Workshop supervisor | — | — | — | ||||
| Safety officer | — | — | — | ||||
| Driver (Field) | — | — | — | — | — |
Simple plans for the whole company.
Start free for 14 days. No credit card required.
Every account starts on the free trial. Choose Team or Professional any time to continue — payment is handled securely by Paystack.
Built from the reality of running operations.
Building the system operational businesses should have had all along.
VexOpt didn't begin as an idea for another software product. It began with a real operational problem.
Managing people, vehicles, maintenance, documents, safety, projects and day-to-day work across separate spreadsheets, forms, messages and systems creates gaps. Information gets captured twice. Documents expire unnoticed. Maintenance histories become fragmented. People spend time searching for information that should already be connected.
VexOpt was created around a simple idea: the systems running an operation should work together as closely as the people do.
Today, VexOpt is being built into a configurable platform designed to give operational businesses one place to see, manage and improve the work that keeps them moving.
Our StoryYour normal VexOpt operational access is restricted until you select a paid plan. Your organisation's information is kept safe and is not deleted.
Ready to optimise your operation?
Bring your people, fleet, assets, maintenance, safety, projects and operational workflows together.